RMR MERSEY CHIEF CLERK

Task requirements

Chief Clerk RMR MERSEYSIDE

General

1.    The RMR Chief Clerk (CC) is responsible for all administrative, IT, and personnel management functions at RMR Merseyside (MER). The role encompasses unit-wide IT security responsibilities as the ITSO, ensuring compliance with MOD security policies. Additionally, the CC will be required to travel across the UK, supporting unit detachments, training exercises, and key administrative functions, as outlined in the Nights Out of Bed (NOOB) CL justification.

2.    The CC will provide direct administrative support to all RMR MER reservists and permanent staff and serve as the primary point of contact for file management, personnel records, JPA administration, and IT security compliance.

Roles

Primary Role

a.    JPA & Personnel Management.

b.    Maintain and update JPA records for all ranks as required, including competency updates.

c.    Oversee the OJAR/SJAR system for Regular & Reservists, in coordination with the 2IC and USM.

d.    Create and maintain P/F’s and NSAR’s packs for Reservists, ensuring accurate contact details and annual reviews of personal information on JPA.

e.    Financial & Administrative Duties – M&T, T&S, RSD and ADC pay. 

f.    Manage T&S bookings for unit ranks, ensuring best value for money, proper justification, and SharePoint tracking.

g.    Assist in budget tracking and reporting to COS.

h.    Information & IT Security (ITSO Role).

i.    Serve as the Unit IT Security Officer (ITSO), ensuring MODNET, and IT assets are accounted for and meet MOD IT security compliance.

j.    Act as the Authorised Demander for MODNET and email accounts.

k.    Manage SharePoint file organisation, ensuring secure document storage and controlled access.

l.    Unit Operations & Compliance IT SME. 

m.    Publish and distribute Weekly Routine Orders, including Defence Gateway updates.

n.    Maintain control of Unit Notice Boards, DINs, CMRTMs, COTMs, MOUs and Officer Appointment Lists.

o.    Order and distribute recruitment literature for potential RMR Reservists.

p.    Oversee the preparation and cross-checking of Certificate of Efficiency qualifications for bounty submissions.

q.    Act as Local Document Security Officer (DocSyO), processing ID cards and ID discs.

r.    Deploy on Exercises (Ex Campbell Hardy), as the IT and Information SME.

s.    Deploy on Unit level training (RMFT/ACMT) weekends to provide guidance on IT related issue and matters.

t.    Regularly Visit the detachment to ensure ITSO compliance, and IT matters are in good order. 

Secondary Role

a.    Mail & Records Management

b.    Control incoming/outgoing mail, including recorded deliveries and postal administration.

c.    Maintain secure storage and tracking of medical documents and personal files.

d.    Travel booking & Regional Support to include logistical support to RMR Exercises, including driving and escorting task. 

e.    As outlined above, the CC will be deployed 42 nights per year to support remote unit activities.

f.    The CC is required to travel nationwide regionally in support of detachment activities, JPA/SCIO courses, CF IM Integration, IT compliance tasks, and major training exercises.

Other Tasks

a.    Duty JNCO as detailed.

b.    As detailed by the COS and USM

Essential competencies

Must be an OR4 of RM GD specialisation. OR2 applicants with a recommend for the next higher rank in their most recent SJAR may be considered. 

OR6 applicants, if successful, will only be paid as and normally wear the rank of OR4.

Must be serving as a member of the Reserve Forces or have served with the Regular Forces.

Required Competences:

Selection Process

Applicants will undergo an initial eligibility sift. Successful applicants will have their details forwarded to the Post Sponsor to arrange interviews. Unsuccessful applicants will be advised accordingly.

Following interviews; the successful applicant will be informed that they are the Preferred Candidate with details being sent to the CM RES FTRS Cell who will continue the recruitment process. Unsuccessful applicants will be advised accordingly.

Once the recruitment process is complete then the Preferred Candidate will be invited to take up FTRS.

The start date is the anticipated one however, applicants should be aware a number of factors will potentially impact on this including the completion of pre-employment checks, medical category confirmation and the award of a Security Clearance. The start date could therefore be adjusted as appropriate – earlier for a fully qualified person with their and the employers agreement, or later if approvals cannot be immediately completed.

Additional information

INITIAL COMMITMENT LENGTH WILL NORMALLY BE 24 MONTHS WITH THE POTENTIAL TO EXTEND

The start date will be ASAP

Eligibility for FTRS/ADC

Any member of the Maritime Reserves (RNR, RMR) or the Royal Fleet Reserves (RFR) (Ex-Regular Reserve) may volunteer to undertake a period of FTRS/ADC in accordance with the following:

Maritime Reserves:.

Members of the Maritime Reserves require a Final Date in Service beyond the expected period of the commitment they are applying for. Applicants who do not have sufficient service remaining are to submit an application for EOS with transfer to List-4 status prior to applying for the role.

EOS with transfer to List-4 Applications are to be submitted to (NAVY PEOPLE-CM RES CPO) Nicholas.Hatton869@mod.gov.uk with a cc address of (NAVY PEOPLE-CM RES FTRS WO1) Daz.Bale225@mod.gov.uk, stating the specific role applied for, for which an EoS with transfer to List-4 is sought. FTRS applications received that do not have a concurrent EOS with transfer to List 4 application in progress will be rejected during the initial sift process.

Applications for EOS with transfer to List 4 status will not be accepted within 8 weeks of the applicant’s current Final Date in Service.

RFR (Ex-Regulars):

Ex-Regular personnel whose RFR liability has run out will be re-instated in the RFR to take up FTRS/ADC.

Applicants undertaking a period of FTRS/ADC must be suitably qualified by rank/rate, specialisation, qualifications and experience to fill the posts for which they apply.

Applications will be accepted from reservists who hold a rank/rate one or more above the advertised rank/rate or hold a rank/rate one below the advertised rank/rate.  

• Applicants one rate below may be interviewed at the discretion of the FTRS Cell/Line Manager and may be employed in the acting higher rate (excluding the advertised rate of WO2 or WO1) if they are suitable, qualified, meet current promotion regulations in all respects and are selected to do so. Otherwise, may be given the opportunity to carry out the role in their substantive rank/rate; the payment of Substitution Pay (SUPA) may be considered by the employer.
• Applicants of a higher rank/rate prepared to serve in a position at a lower rank/rate than their current or former substantive rank will wear uniform, and be paid, at the Upper Rank/Rate’ level appropriate to that of the position on JPA. Exceptions will not normally be considered.

Ex-Regular Reserves of an equivalent rank from the Army or Royal Air Force are required to join the Maritime Reserves (RNR/RMR) before being eligible to apply.

Applications from those above normal FTRS/ADC retirement age (60) will be considered by exception.

Medical/Dental

Applicants must also be medically fit, and meet the minimum medical category required for the level of commitment, to fulfil the duties which their Commitment will require them to undertake.

• A medical form to confirm MedCat and suitability to be employed is required to be returned within 2 weeks of commencing the role, or the commitment may be revoked.

Personnel who have been discharged via the RN Medical Board of Survey (MOBS) or the RN Medical Employability Board (MEB), do not have a RFR liability and are therefore unable to be considered for any FTRS/ADC/VERR role.

Only personnel on FTRS(FC) commitments will be entitled to the full range of Service Medical and Dental support. Those on lower levels will be entitled to emergency medical support whilst on duty.

Pension Issues. 

Personnel who qualify for a service pension should take financial advice from Defence Business Services (DBS) Reserves/Re-employment Pensions Department on the effect that undertaking FTRS service has on their pension, EDP, Resettlement Grant or Terminal Benefits.

Additional guidance can also be found at https://www.gov.uk/guidance/pensions-and-compensation-for-veterans. Of particular note is reference to the ‘Effect of Re-employment’ on Commutation and, for those leaving on a ‘preserved’ pension, the Resettlement Grant. Other organisations such as the Armed Forces Pension Society or the White Ensign Association may also be able to offer advice, but it is stressed that only DBS can provide an authoritative answer.

Transition between TCoS. 

Personnel taking this appointment from other TCoS should consider the impact on any accrued entitlements, such as leave, resettlement etc and should seek specialist guidance where required as certain entitlements are TCoS specific and may not be retained or transferred on transition between TCoS. 

Naval Core Training (NCT), Individual Training Requirement (IRT) and Defence Mandated Training (DMT)

 Personnel on FTRS commitments are required to maintain currency in NCT, IRT and MDT in alignment with the rest of the RN/RM. The successful applicant will be expected to complete all modules and have them recorded on JPA within 2 months of commencing employment. This is an employer’s responsibility to monitor. 

• RNFT/PES

Personnel on FTRS Limited/Home/ADC/VERRs commitments are exempt the RNFT/PES, unless they are a member of the RNR/RMR who should remain in date.

 Annual Salary and Leave. 

Pay will be in accordance with the pay scales published for the Armed Forces annually, and as governed by JSP 754.  Leave entitlement is detailed in JSP 760. Note, you are not able to carry forward leave from a Regular commission/engagement when commencing an FTRS Commitment or from one FTRS Commitment role to another FTRS Commitment role.

Allowances.

Entitlement to allowances is in accordance with JSP 752 however the following should be noted:

Get you Home (Travel)                  Only paid to qualifying personnel on FTRS(FC)

Home Duty Travel                          Only paid to qualifying personnel on FTRS(FC), and those on FTRS(LC), (HC) and ADC are eligible to HDT if they are assigned to Inner London (defined as a five mile radius of Charing Cross). 

Accommodation.

Personnel serving on FTRS(FC) TCoS are entitled to Single Living Accommodation (SLA) and Service Families Accommodation (SFA) as per Regular entitlements. 

Personnel serving on FTRS(LC/HC)/ADC TCoS are only eligible to occupy surplus Single Living Accommodation (SLA), at non-entitled rates.

Personnel serving on VeRR TCoS are not entitled to service accommodation.

Applications for this job are to be submitted via SERVE please click the APPLY button below.

Terms of reference

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